We provide materials and services that are required by the City, beginning with the determination of requirements and usually ending with the disposal of the materials acquired. Purchasing manages the business relationship between the end user, City employees, and the supplier of goods and services.

Our office is staffed with well trained certified buyers. They continually do research to insure that the City is getting the best possible price on all goods purchased. They handle anything from ordering pencils to booking airline flights from one dollar purchases to multi-million dollar projects.

Our automated Purchase Order system has been streamlined through the years to the point that the Department request a requisition through the computer system, it is checked by the trained buyers for the best price and that the items are charged to the right budget accounts. Also the computer system checks all expense account balances. If the account in question has enough funds to make the purchase the trained buyers convert the requisition to a Purchase Order (PO). Once this is done the system instantaneously emails the requesting Department and can email the Vendor as well. If there are not enough funds available the system issues an error message and the department is instructed not to make the purchase.

Purchasing Requirements

  • Purchases which do not involve an expenditure of more than one thousand five hundred dollars ($1,500.00), exclusive of freight or shipping charges, may be made without advertising or otherwise requesting competitive bids.
  • Purchases over one thousand five hundred dollars ($1,500.00) but not over twenty five thousand dollars ($25,000.00) require at least two written and competitive quotes.
  • Purchases over twenty five thousand dollars ($25,000.00) require advertising for sealed bids.